She said, he read (and he read, and he read..)

Several times in the recent past I have written an email to a single person asking them a question. They replied to my question, but in their reply they carbon copied (cc'd) several other people. In one instance the cc'd person was relevant. In another instance the cc'd people were most definitely not relevant, and I was surprised to find the responder write, "We discussed your question and decided..."

I understand people are trying to be helpful, but this is getting a bit ridiculous.

When I telephone someone, there is usually a social contract that the telephone call is just between the two of us unless otherwise specified.  Somehow this has been lost in email. (Maybe it was never there in the first place?)

Several lawyer friends have told me they don't conduct any business or send anything remotely important over email - they do everything in person or over the phone. "It's not discoverable", they say.

Despite having the typical Computer Scientist's dislike of telephone conversations, I am now beginning to appreciate their value.

"You only got in because you are a [woman, person of color, person with disabilities]"

I recently stumbled across a fantastic blog called "What Is It Like To Be A Woman In Philosophy". Philosophy probably has more underrepresentation than CS does, or maybe we're tied, I'm not sure. In any case, this blog is set up in such a way that women in Philosophy submit anecdotes which get posted anonymously.

Today I read this post, and the lines at the end really struck a chord:

"As one of the only female graduate students, I was very involved in a recent job search in which the only fly outs were women. After the final job talk I was stopped in the hall and asked by a group of male faculty members what my thoughts on the candidates were. I said that I thought they all seemed equally qualified, but that candidate X was particularly friendly, approachable, and outgoing while also setting an excellent example of professionalism for the female grad studens. One senior male faculty member interrupted me midsentence with: 'Well they’re all women, so what more do you want?' This was the same faculty member who told me in my first year that I had only been accepted to the PhD program because they 'went out of their way to accept more women' that year. None of the other faculty members reproached him, they all just wandered away into their offices."

Two things about this are problematic. First, someone from a majority group telling someone from a minority group that the only reason they achieved (or can achieve) something was because they are a minority. Statements like this are extraordinarily hurtful because in addition to implying the minority person is not capable of quality, competitive work, it also says very clearly: I do not accept you, and you are not a part of my club.

Ouch.

But double ouch is this: the other faculty members did nothing. This makes me sadder than I can say. Are these faculty members so risk and conflict-averse that they don't stand up to such malarky? When my cousin-in-law made racist jokes at a New Year's Eve party last year, I immediately splashed water in her face. It's like when the cat scratches the couch and you spray them with the water bottle. Conditioning 101.

For the menfolk and other majority folks out there who want to help:  if you truly want to make your workplace hospitable for women, people of color, people with disabilities, etc, you have to help socialize the people who didn't get the memo. Pick those fights - take some risks to help out someone else. This is what it takes to help change things.

Academic titles for women, take two!

A male colleague and I once wrote a paper for a journal. I was first author, he was second author. We are both (still) PhD students, though he is perhaps slightly closer to finishing than I am. We mutually agreed he would be second author because I did the lion's share of the idea generation, research, paper writing, etc. Our websites both clearly indicate we are PhD students, as do our bios in the article.

Recently, one of the journal's editors contacted each of us individually to review a newly submitted article.

Here's the invitation to me:

Dear Ms. Ada Lovelace,

The following paper has been submitted for publication at Our Fantabulous Journal. Can you review it?

Thank you,

Journal Editor

Yet, here is the invitation to my fellow grad student:

Dear Dr. Charles Babbage, 

The following paper has been submitted for publication at Our Fantabulous Journal. Can you review it?

Thank you,

Journal Editor

I am intrigued. Why am I a "Ms." but he's a "Dr."? Is this one of those cases where the editor saw my colleague's name as second author and assumed he was the "senior author"? Even still, for a two-author publication, I'm not sure one can automatically assume the first author is PhD-less and the second author is PhD-full.

I guess this is better than the editor assuming I'm male.

Funny thing, though - a different (female) editor at the journal recently corresponded with us on another matter, and addressed me as "Professor Lovelace," and didn't address my co-author at all. We both found this highly amusing.

Don't drunk dial the program chair

Part of being able to weather the storms of science is to recognize that generally the peer-review process is a meritocracy, but -
- The world is an unfair place
- Bad things happen to good people and vice-versa

Photo by jaycoxfilm

Sometimes you will have reviewers who miss the point. Sometimes people in positions of power over some aspect of your career (PCs, editors, funding bodies) will make large-scale decisions for their organization which leave you holding the short end of the stick. Sometimes people won't hire you.

In the end, it's entirely up to you to decide how to move forward. Lick your wounds before trying again, vent to friends, go for a jog. Whatever your coping strategy, though, sending an angry, reactionary, uninvited email to the committee is unlikely to help your case, and in general just reflects poorly on you.

That isn't to say one shouldn't make a fuss when warranted. For clear cut cases of racism, sexism, cronyism,  etc., such a response may be perfectly appropriate. But in general, if it's just a rejected paper, in the long run it's probably best to just move on and try again somewhere else.

Err on the side of "Doctor"

DrugMonkey's post on academic titles reminded me of something I wanted to mention.

Photo by Cybertoad

When addressing someone in an academic context whose gender and/or academic ranking is unknown, it's generally best to err on the side of "Doctor". The worst that happens is you're wrong and they're flattered.

Recently a colleague (C1) invited another colleague (C2) to review a paper. C2 is a woman, and a postdoc. C1 is a male academic researcher. If one searches for C2's name, the first few hits clearly show that she has a PhD, and also that she appears to be a "she". But for some reason, C1 entered C2's information into the reviewing system as "Mr. C2 Lastname". C2 has spent a lot of time in a country which has a masculine culture, so she's probably not phased by this, but I find I am a bit. Why is "Mr." the default?

Another FCS and I were once in charge of allocating a small pot of money and advertised a call for applicants. Several applications we received were addressed, "Dear Sir". I just couldn't wrap my head around this. If we both didn't have photographs on our webpages (which both show us very much looking female) I could maybe excuse this error. But even still, the applicants could have written, "Dear Committee Members" or even just "Dear FCS1 and FCS2." Ah well... too bad about that funding. ;)